Export RepresentationIs the certificate number a mandatory requirement by customs?

According to the newly implemented "Customsimport and exportRegulations on Goods Declaration Management",All enterprises entrusted with export agency must provide a valid agency certification number.。This number is uniformly assigned by the General Administration of Customs and is used to verify the legitimate business qualifications of import and export agency enterprises. Failure to fill it in as required will result in:

• The customs declaration form was automatically rejected by the system.
• Export DrawbackRequest for Approval Extension
• Incur additional storage costs

What key information does the proxy certificate number include?

The standard 18-digit proxy certification number structure is as follows:

• First 4 digits: Direct customs code (e.g., 0200 represents Shanghai Customs)
• The middle 8 digits: Enterprise registration date (in YYYYMMDD format)
• Last 6 digits: Sequential code + check code

For example, "020020250101123456" represents the 12,345th agency enterprise registered with Shanghai Customs on January 1, 2025, with the last digit 6 being the check code.

How to check if the proxy certificate number is valid?

It is recommended to verify through the following three official channels:

• The "Enterprise Qualification Inquiry System" on the official website of the General Administration of Customs
• Single Window Platform "Enterprise Filing Information Verification" Module
• Scan Verification Feature in the Palm Customs APP

Note: Additional items will be added starting from March 2025.Dynamic QR Code Anti-Counterfeiting Technology, Scan the QR code on the original proxy certificate to verify its status in real time.

What is the relationship between the agent certification number and the customs declaration number?

The two form a combination in export declaration.Strong correlation:

• The "Declaring Entity" column in the customs declaration form must be filled in with the agent certification number.
• A single code can be associated with multiple customs declarations, but it is necessary to ensure:
  • The validity period of the agency agreement covers all customs declaration dates.
  • The declared goods do not exceed the scope stipulated in the agency agreement.

Under what circumstances will the proxy certification number become invalid?

Key areas of customs supervision in 2025 include:

• Annual review overdue: The annual qualification review must be completed by January 31st each year.
• Business Exception: No actual agency business for six consecutive months
• Failure to report information changes.: The company name/address/legal representative change must be updated within 5 working days.

Typical Case: A Shenzhen agency company failed to update its office address in a timely manner, resulting in the suspension of its registration number, which affected the export customs clearance of 15 entrusted enterprises.

What relevant documents does the client need to keep?

It is recommended to establishAgency Business Archives Management System:

• Original Agency Agreement (must include reference number, validity period, and scope of agency)
• Scanned copy of customs filing receipt
• Each customs declaration form corresponds to a power of attorney.
• Payment vouchers and business correspondence emails

Special Note: According to the new regulations in 2025, the retention period for entrusted documents has been extended toThe goods shall be released within 5 years..

How to correct an incorrect proxy certification number?

Handle it in two scenarios:

• Errors discovered before customs declaration: Directly modify electronic declaration data
• Issues identified after customs declaration:
  • Not Released: Apply for amendment and submit a situation statement.
  • Released: Corrected through subsequent supervision procedures.

Important Notice: Starting from 2025, cumulative annual modifications exceeding three times by the same enterprise will trigger customs audits.

Cross-border E-commerceDoes the business require special handling?

For the new business model of cross-border e-commerce:

• B2B direct export (Model 9710) still applies to traditional agency rules.
• B2C retail export (9610 model) allowsPlatform Centralized Agency Filing
• Overseas warehouse business (9810 model) requires a separate application.Overseas Operation Agency Qualification

How to Avoid Common Filing Mistakes?

Based on customs statistics for the first half of 2025, the main issues include:

• Confusing proprietary numbers with proxy numbers (occurrence probability 32%)
• Exceeding the scope of proxy qualifications (accounting for 45% of violation cases)
• Electronic data does not match paper documents (accounting for 28% of rejection reasons).

It is recommended to establishDouble - person review mechanism, especially when dealing with bulk commodities or sensitive items.

What is the connection between the agent certification number and export tax rebates?

The tax department achieves the following through this number:

• Verify the authenticity of export business
• Trace the flow trajectory of goods
• Preventing risks associated with purchasing export services

The new 2025 export tax rebate regulations require that,The agent certification number must exactly match the VAT invoice information., otherwise it will affect the tax refund progress.